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Special Events | Online Room Request

Conference Room Request Form

This form should be used by faculty/staff to request non-classroom space for university-sponsored events.  All events must be approved by the appropriate department head or dean prior to submission.

Requests for the Trinity Center should be secured through the Trinity Center Director.

Upon confirmation of your request, please submit a Room Setup Form or your specific room needs no less than 7 days prior to your event start date.

*Please note: All requests for AV carts (projector, with accompanying computer) must be submitted to Faculty Services: http://www.trinitydc.edu/academic-affairs/technology-request/ .

Conferences Room Set Up

  • Event Information

  • (include AM or PM)
  • (include AM or PM)
  • We use this number to determine how many tables and chairs you require
  • Room Set-up Requirements

    See descriptions below
  • Please Note: All requests for A/V carts (projector and accompanying computer) must be submitted to faculty services..
  • Drop files here or
    Please use a rectangle to designate a long table, a circle to designate a round table, an "X" to designate a chair, "TC" to designate a Trashcan and "CR" to designate a coat rack. Label any tables being used for food/buffet accordingly.
  • To include: table skirting*, room decorating, early access, etc. *Please note: There is an additional cost for table skirting.
  • ALL REQUESTS MUST BE MADE AT LEAST SEVEN (7) BUSINESS DAYS PRIOR TO EVENT. THERE IS NO GUARANTEE THAT REQUESTS CAN BE FULFILLED WITHOUT A WEEK'S NOTICE.

Auditorium/Theater Style: 

Rows of chairs facing the front of the room, usually divided by cent and/or side aisles. Appropriate for short lecture or larger groups that do not require extensive note-taking.

 

 

 

 

 

 

 

U-Shape Style: 

Six-or eight foot conference tables placed end to end in the room to form the shape of a U. Chairs are places around the outside of the U. Ideal for Board Room meetings with presentations at the front of the room.

 

 

 

 

 

 

 

Hollow Square Style: 

Six – or eight-foot conference tables placed in a rectangular outline with open space in the middle. Chairs are placed around the perimeter of the square. Appropriate for groups fewer than 40 where there is a group leader or panel seated at the head of the set up.

 

 

 

 

 

 

 

Conference Style: 

Six-foot or eight foot conference tables clustered in the center of the room to form one solid surface. Chairs are placed around the perimeter of the tables.

 

 

 

 

 

 

 

Classroom Style: 

Rows of tables with 2 or 3 chairs at each one, with tables arranged to face the front of the room. Most desirable for long lectures.

 

 

 

 

 

 

 

Banquet Style: 

Six- or eight-foot round conference tables places throughout the room with 6-8 chairs places around each table. Used for food functions, standard stables of either 60 or 72 inches in diameter to seat 8-12 people per table.

 

 

 

 

 

 

 

Please note (for Trinity Staff/Faculty Use Only): All requests for AV carts (projector, with accompanying computer) must be submitted to Faculty Services: http://www.trinitydc.edu/academic-affairs/technology-request/.

Should you have any questions or require additional assistance, please contact Conference Services at 202-884-9136 or via email: conferences@trinitydc.edu


For more information about Special Events at Trinity please contact 202-884-9136 or conferences@trinitydc.edu.

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