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Rental Spaces & Housing for Special Events

Hold Your Conference or Event at Trinity

Located just 2 1/2 miles from the heart of the District of Columbia, Trinity is a prime location for conferences, meetings, workshops, and educational seminars.

Trinity offers a wide variety of meeting facilities, including classroom space and conference housing. For informal gatherings, conferees may choose to congregate in the comfortable lounge areas located within each residence hall.

Each year we host a large number of conferences and events on campus as well as provide housing for many groups and organizations. Trinity is the ideal place for your group to hold its conferences. Trinity provides:

  • A retreat atmosphere only minutes away from the “heart” of the city.
  • Comfortable facilities at reasonable prices.
  • A wide variety of conference services to meet all of your needs.
  • Excellent catering service.
  • Experienced and professional staff who look forward to working with you.
  • Complimentary shuttle van service between the campus and the Brookland/CUA Metrorail station.
  • Free on-campus parking.
  • University Dining Hall buffet meal service.

Campus offers a wide variety of services

  • post office where guests may pick up mail at designated hours
  • on-campus recreational and fitness facilities
  • on-campus ATM and nearby banking.

A Safe, Vibrant Campus

Our Department of Public Safety officers are on duty 24 hours a day. In case of an emergency or illness, several hospitals are located within minutes of the campus.

Trinity is an accessible campus.

Contact Us

We’re here to help every step of the way! Stop by or call 202-884-9136, M-Sat 9am-4pm or reach us anytime at Conferences@trinitydc.edu

Mailing Address
Trinity Office of Conference Services
125 Michigan Ave, NE
Washington, DC 20017

Meeting Rooms & Spaces

Meeting Room Rental

To submit a formal request to utilize meetings space on campus please contact Conference Services at 202-884-9136 or conferences@trinitydc.edu.

EVENT SPACE HALF DAY
RENTAL
(less than
4 hours)
FULL DAY
RENTAL
EVENT SPACE
PHOTOS
Rose Parlor $500/Half Day $1000/Full Day Click for photos of this space
Social Hall $1000/Half Day $2000/Full Day Click for photos of this space
O'Connor Auditorium $1000/Half Day $2000/Full Day Click for photos of this space
Trinity Center Contact Us Contact Us Click for more about this space
Main 100 $250/Half Day $500/Full Day Click for photos of this space
Main Hall Classroom $150/Half Day $300/Full Day
Payden Classroom (Small) $250/Half Day $500/Full Day Click for photos of this space
Payden Classroom (Large) $450/Half Day $900/Full Day Click here for photos of this space

Classrooms

  • Availability varies based on existing classroom schedule.

Audio/Visual Rates

  • A/V Provided for $100-$150 per room per day (rate depends on room)
  • A/V includes: projector, projector screen, computer modem, Wi-Fi access. Microphones are available depending on the room.

Setup/Housekeeping Fees

  • Setup/Housekeeping fees are not included in the room rental and are determined based on the needs of the group.

Catering

  • Catering can be provided by our on campus Dining Services Team.
  • Outside catering must be pre-approved. Use of an outside caterer will incur a 20% service fee on top of the rental.

Security

  • Additional security is required for all events held outside of normal business hours, serving alcohol and with a large attendance (determined by the Conference Services Department).

*Please note: Upon contract signing, organizations are required to present proof of liability insurance (plus all associated vendors)  in which Trinity Washington University is named as co-insured entity.

Contact Conference Services at 202-884-9136 or conferences@trinitydc.edu for more information.

Rose Parlor — click for larger image.

Capacity:

Reception Style – 75 people
Theater Style – 70 people
Banquet Style (rounds of 8) – 48 people

Social Hall — click for larger image.

Capacity:

Reception Style – 300 people
Theater Style – 275 people
Banquet Style (rounds of 8) – 200 people

O’Connor Auditorium — click for larger image.

Capacity:

  • Reception Style – 350 people
  • Theater Style – 300 people
  • Banquet Style (rounds of 8) – 240 people

Main 100 — click for larger image.

Main 100 Capacity:

8 Round set for 64 banquet-style
100 set as classroom
125 set as reception, no seating

Payden Academic Center Classrooms — click for larger image.

Classrooms in Trinity’s modern Payden Academic Center boasts every modern technology amenity meetings are looking for.

Trinity Center for Sports

Trinity Center Rental

The Trinity Center facility is available for special events and programs such as athletic tournaments, swim practice and meets, basketball and volleyball practice, graduations, dances, banquets, corporate events and concerts. Learn more about the facility on the Trinity Center site.

Trinity Center Dinner Setup

Trinity Center Entry Setup

Trinity Center Expo Setup

Trinity Center Exterior

Trinity Center Table Setup

Trinity Center Conference Setup

Rental rates are determined based on the facilities used, size of the group, type of event or program, length of rental and other factors.

All fees are finalized at completion of each event’s rental application. Additional fees may apply for staffing, support services or special needs as required.

The Trinity Center reserves the right to cancel an event at any time for failure to comply with established policies or deadlines.

Unique meeting-party facilities and conference centers

Basic Rules & Regulations

Conferences and Special Events

  • Renters must have a signed and valid rental agreement, as well as fulfillment of all rental fees, with Trinity Washington University prior to entering university facilities.
  • Renters must provide a current Certificate of Insurance copy to the Director of Conference Services.
  • Only service dogs are allowed on campus. All other animals are prohibited.
  • Open-flames (ie. candles and the burning of incense), fireworks, and explosive devises are strongly prohibited on the campus.
  • Grills and fuel heaters are strongly prohibited on the campus.
  • Participants and spectators must refrain from playing loud music (both live and recorded) within university facilities. Any exceptions to this rule will be at the discretion of the Director of Conference Services.
  • Participants and spectators must refrain from smoking on campus at all times.
  • Participants and spectators must refrain from vulgar language and profanity at all times.
  • Participants and spectators must refrain from fighting. Please report any fighting to Campus Security by calling 202-884-9111.
  • Participants and spectators must refrain from littering. Please place trash in trash containers.
  • Participants and spectators must not use alcohol and drugs while on campus.
  • Participants and spectators must not possess any weapon while on campus.
  • Participants and spectators must refrain from any solicitation while on campus.
  • Participants and spectators should only use bathroom facilities designated for guest use. Use of facilities within dormitories is strongly prohibited.
  • Meeting materials and equipment can only be stored on campus of the Conference Services Director.

All emergencies should be reported to the Department of Public Safety:

202-884-9111

Any questions, comments, or concerns should be directed to Conference Services:

202-884-9136 or conferences@trinitydc.edu

Thank you for hosting your event at Trinity Washington University!

Conference Housing

Conference Housing Suites

Conference Partial Suites

Trinity offers inexpensive, clean, safe and comfortable partial suites in air-conditioned residence halls for groups and interns visiting the Washington, DC Metropolitan area.

Our partial conference suites are available year round.  Each partial suite offers a large private bathroom and is furnished with two or three beds (depending on room type), linen (sheets, pillow and pillowcase, blanket, bath towels, hand towels, washcloths, and soap), closet space, desk, window covering, and Wi-Fi throughout the building.

Coin-operated laundry facilities, pay phones, and campus telephones are located on campus for your convenience.

All common areas in the residence halls are cleaned on a daily basis.

Conference Housing Request Form

Our Conference Housing is made available to Trinity guests. If you are a current or incoming student looking for Campus Housing, please click here.

Conference Housing Rates

Conference Suites

Conference Suites are available year-round.

  • Double Occupancy Suite: $550/week or $90/night
  • Triple Occupancy Suite: $750/week or $125/night
  • All rooms include a private restroom, miniature refrigerator-microwave combo, and linens.
  • Short-term gym memberships are available. 
Conference Housing Request Form

Our Conference Housing is made available to Trinity guests. If you are a current or incoming student looking for Campus Housing, please click here.

 

Standard Rooms

Standard Rooms are available to groups only starting Memorial Day weekend through the 1st of August. Date is subject to change based on the Academic Calendar.

  • Double Occupancy Room: $450/week or $75/night
    • All double occupancy rooms include communal bathroom accommodations on each floor.
  • Standard Single Occupancy Room: $360/week or $60/night
    • All standard single occupancy rooms include communal bathrooms on each floor.
  • Super Single Occupancy Room: $420/week or $70/night
    • All super single occupancy rooms include partial shared bathrooms, with communal toilets on each floor.
  • Linen service available for an additional rate of $30/person/week
    • included sheets, pillowcases, blanket, pillow, towel set

Conference Housing Policies

Conference Housing Policies

 

Terms of Use
Trinity Washington University, hereby referred to as University, grants to Licensee a license to use the facilities under the terms and conditions of the Agreement. The parties mutually agree that nothing herein shall create a tenancy, that the license does not constitute a lease, that Landlord-Tenant laws will not apply, and that it does not create or transfer interest or a lien on real estate. Licensee waives any right to remain in the assigned space beyond the end of the license period or after termination for any reason.

Room Usage
Conference guests are prohibited from using the room for anything other than residential purposes and may not allow other persons to occupy said room or conduct any activity without the prior written consent of the University.

Restricted Areas
During timeframes in which residence halls are occupied by University residents (August – May), conference guests are prohibited from utilizing any facilities and/or entryways located within resident wings. Such locations include, but are not limited to, the main hallway, lounge, communal restrooms, and laundry facilities. Conference guests must use the rear entrance of Kerby Hall when entering and exiting the building.

Keys and Building Access
Conference guests are issued a key that permits access to their assigned room and building. Keys are given for a resident’s personal use and are not transferable. Conference guests are advised to always lock their doors at all times. For the safety and security of all Conference guests, guests should not hold or prop any door open to allow non-Conference guests to enter.

Conference guests are not permitted to make personal copies of any keys provided to them from Conference Services. Guests that are found making personal, non-University provided room key copies will either receive an additional $250 charge for lock changes or may be asked to end their housing agreement early and removed from campus.

Conference guests who lose or temporarily misplace their keys should immediately report the loss to the Conference Services at 202-884-9136 or the Department of Public Safety at 202-884-9111. If the originally issued key(s) is/are not located the key(s) will be considered permanently lost and a lock change will be authorized. After 3 consecutive lockouts, the resident will be charged $25 per lockout. There is a $50 fee (per key) for a lock change/lost key on a single room.

Appliances in Rooms
Depending on the type of housing accommodation, miniature microwaves and refrigerators may be provided. In all residential rooms personal appliances are not permitted.

Cleanliness, Damage Charges and Room Condition
Conference guests should be concerned with the safety and handling of University property, in individual rooms, shared spaces and common areas, and should do their best to ensure University property is not damaged or stolen and residential communities maintain clean, safe and sanitary conditions. Conference guests are expected to keep their assigned space reasonably neat and clean at all times and to correct issues pointed out by a University representative. Conference guests are responsible for providing their own cleaning supplies, materials and equipment.

Trash
Trash can be discarded on the 1st floor of Kerby Hall. There are trash cans near the elevator bank next to the vending machine. You also have the option of discard trash in the dumpster in the parking lot outside of the C-wing entrance. If any trash is being discarded Friday afternoon and over the weekend, we ask that you use the dumpster. Housekeeping will not be back until Monday. Please do NOT get rid of your trash in the public restrooms on your floor. If you need trash bags, please let us know.

Laundry Facilities
Conference guests are only permitted to use washers and dryers in designated laundry facilities.

  • August – May: Conference guest must use laundry facilities located on the 4th floor of Main Hall
  • June-July: Conference guests are permitted to use laundry facilities located within their occupied dormitory.

Conference guests should report repair needs to the Conference Services at 202-884-9136. Be prepared to provide the specific location of the machine and the nature of the problem if known. The University is not responsible for the theft or destruction of personal items. Conference guests should not leave personal items unattended in the laundry rooms.

Furniture
Each room is issued specific furniture items, including a bed, dresser, desk and desk chair, closet or wardrobe; some rooms may have additional furniture.

University issued furniture that is assigned to a resident’s room must remain in the room, regardless of other furniture a resident may add to the room. Broken or damaged furniture should be reported to Conferences Services at 202-884-9136 and should remain in the room until a staff member has either repaired or replaced the item.

All hallways must remain clear of all personal belongings and furniture. Personal items, including bikes, sports equipment, and other items may not be left in hallways, stairwells, and/or common areas. The storage of furniture and other items in hallways, common areas, and/or stairwells creates a safety hazard and may be considered a nuisance to other Conference guests.

Conference guests may not remove furniture from their rooms. A $25 fine will be billed to any resident who moves furniture from his/her room or moves lounge or study room furniture into his/her room. Conference guests will be billed the replacement value for pieces of furniture not present at check-out.

Visitation
Conference guests are responsible for adherence to the following guidelines:

  • Overnight visitors are not permitted without prior communication and approval by the Director of Conference Services.
  • The University reserves the right to remove a visitor from the residence hall at any time and in its sole judgment, when it deems that the guest’s or his/her host’s behavior is contrary to its mission, goals and objectives
  • Conference guests are responsible at all times for the actions and damages incurred by their guests
  • Conference guests and their visitors are not permitted unauthorized entry into University facilities and/or events

Abandoned Property
Items left after a resident vacates the halls or items improperly stored in common spaces will be deemed abandoned and may be collected and donated to charity. Conference guests may be charged for the removal of such property.

Liability
The University does not insure the personal property of any resident on or off campus. The University has no responsibility for any theft, damage, destruction, loss, etc., of any personal property, including but not limited to, money, valuables, or equipment belonging to or in the custody of the resident, whether caused by intentional or negligent act, failure to act, natural causes, fire, or other casualty. The University is not liable for the failure or interruption of utilities or for conditions resulting from failure or interruption of the same.

Maintenance and Custodial Requests
Please report maintenance and custodial concerns to the Conference Services at 202-884-9136. If the maintenance request is of urgent nature (ie. water overflowing, lack of heat, non-working faucets), the Department of Public Safety should be contacted at 202-884-9111.

Room Entry
A conference guest’s room is considered private, and representatives of the University will enter only after knocking on the door to:

  • Address maintenance needs or complete projects
  • Assist in any emergency
  • Re-establish order, including the enforcement of this policy or other University policies.
  • Recover any university property
  • Prevent destruction of university property
  • Perform health and safety inspections
  • Investigate alleged violations of federal, District of Columbia, or University policies, rules, or regulations

All University maintenance, custodial services, power plant, and Conference Services staff are required to wear identification while working inside the residence halls. Similarly, all contractors are required to wear identification while working in or around a residence hall. Contractors must be escorted by a Trinity Washington University staff member when inside occupied residence hall rooms.

Storage
Storage space for personal possessions is not available in the residence halls. Personal belongings (including sporting equipment and bikes) should not be stored in common spaces such as lounges or hallways. Additionally, storage is not available on campus for excess residence hall furniture. Beds, desks, chairs, dressers, wardrobes, mattresses and other University items may not be removed from rooms, apartments, or suites. Conference guests will be charged the full replacement cost of furniture not in his/her room upon check-out.

Room Maintenance
Conference guests are expected to maintain their living space in a manner that does not cause damage to the building or that would require extensive maintenance, repair and/or housekeeping to restore the building to a standard that is appropriate for future Conference guests. In addition, certain activities are prohibited because they may be harmful to students or could cause damage to the building if used inappropriately.

The prohibited items and activities in this category include but are not limited to:

  • Adhesives (other than 3M Command)
  • Bed lofts, bed risers, cinder blocks
  • Painting of rooms
  • Removing screens from windows
  • Hanging or placing items on the ceiling
  • Waterbeds
  • Exercise weights
  • Animals, except bona fide service animals

Fire Hazards
Kitchen appliances and tools are prohibited from residence hall rooms because the items pose a serious fire hazard and threat to the safety of all guests who live in the building. In addition, open flames or other items with exposed heating elements are not permitted in any residence hall room because of the potential fire hazard and threat to the safety of Conference guests.

The prohibited items in this category include but are not limited to:

  • Candles, including decorative
  • Coffee pots and espresso machines
  • Crockpots, electric frying pans, woks, grills
  • Halogen lamps
  • Heating and immersion coils
  • Hot plates
  • Oil popcorn poppers
  • Space heaters
  • Toaster and/or toaster ovens

Failure to evacuate during a fire alarm or emergency will result in a $25 fine and possible removal from campus housing facilities.

Utility Concerns
Certain items demand more energy, places a strain on available utilities, may be considered a fire hazard, and/or may cause additional damage or harm to a building and therefore cannot be used in a residence hall. In addition, Conference guests may not use devices that modify the utilities available to all occupants and provided by the University.

The prohibited items in this category include but are not limited to:

  • Air conditioners
  • Cable splitters, splicers, or other devices used to re-route cable outside of the room in which the cable connection is located
  • Extension cords, except UL-approved surge protectors
  • Satellite dishes
  • Microwaves: personal microwaves should be no larger than 700 watts
  • Refrigerators: personal refrigerators should be no larger than 3.6 cubic feet

Prohibited Activities
Certain activities are not permissible in the residential communities because of the damage they could cause to the building, the threat to health and safety that they present to individuals, and/or the danger inherent in the activities. Be mindful of the choices you are making and the activities you are engaging in. Match your actions with your intentions.

The prohibited activities in this category include but are not limited to:

  1. Dangerous Conduct: Intentionally or carelessly engaging in conduct that threatens or endangers the health or safety or causes physical harm to any person, including the violator
    a. Placing a person in fear of imminent physical danger or bodily harm
    b. Causing bodily harm to a person, or engaging in aggressive physical contact that would likely have caused bodily harm despite the lack of any measurable harm
  2. Harassment: Any actions, threats, gestures, and/or words directed toward another person which have the purpose or which tend to incite a breach of the peace, create a hostile environment, or cause emotional distress to that person because of the humiliating, degrading, intimidating, insulting, coercive, ridiculing, and/or alarming nature of the conduct. It frequently, but not always, involves a pattern of conduct. Any unsolicited, offensive behavior that inappropriately asserts sexuality over status as a resident or an employee; unwelcome sexual advances; requests for sexual favors; and other unwelcome verbal or physical conduct of a sexual nature. See University harassment policy, http://www.trinitydc.edu/policies/harassment/.
  3. Dangerous Items: The use, possession or storage of any firearms and/or ammunition, explosives, other weapons, fireworks or dangerous chemicals
    a. Firearms are defined as any gun, rifle, pistol, or handgun designed to fire bullets, BBs, pellets, or shots (including paint balls), regardless of the propellant used
    b. Explosives and fireworks including, but not limited to, firecrackers, cherry bombs, smoke bombs, and other similar devices
    c. Knives or other weapons or objects that could be construed as weapons or items that pose a potential hazard to the safety or health of others. Other weapons are defined as any instrument of combat or any object not designed as an instrument of combat but carried or used for the purpose of inflicting or threatening bodily injury or damaging/destroying University property or the property of others.
    d. Unauthorized hazardous materials or chemicals
  4. Interfering with Fire Safety: Misusing, tampering or damaging fire safety equipment including, but not limited to, fire extinguishers, smoke alarms, sprinkler systems, and/or exit signs
    a. Unauthorized burning of any material in any University building, on University property, and/or on areas adjacent to University property
    b. Disregarding a fire alarm signal or refusing to evacuate a building or a section of a building when a fire alarm is sounding
    c. Recklessly or intentionally activating a fire alarm when an emergency situation does not exist
  5. Alcohol: The use, abuse, possession, and/or distribution of alcohol, is strictly prohibited on campus. Failure to adhere to this policy could result in immediate removal from campus premises.
  6. Smoking: Smoking on campus (including all buildings and landscape owned by the University) is strictly prohibited. Failure to adhere to this policy could result in immediate removal from campus premises.
  7. Drugs: The use, possession, and/or distribution of any controlled substances, including those without a valid prescription, natural hallucinogens, and/or designer drugs and/or prohibited substances, and/or the possession of drug paraphernalia
    a. Possession of paraphernalia including any item typically used to inhale, ingest, inject, and/or mask illegal substances, regardless of whether the item has been used for illegal purposes
    b. Possession and/or use of prohibited substances
    c. Distribution (any form of exchange, gift, transfer or sale) of prohibited substances
  8. Theft and/or Unauthorized Possession of Property: Theft of property or of services or possession of stolen property
    a. Unauthorized possession of University property (including residence hall lounge furniture) and/or the property of others
  9. Damage to or Misuse of Property: Intentionally or carelessly destroying or damaging University property or the property of others
    a. Unauthorized entry into any University facilities and/or property
    b. Unauthorized use or misuse of any University property and/or the property of others
  10. Disorderly Conduct: Acting in a manner to annoy, disturb, interfere, obstruct, and/or be offensive to another and/or others
    a. Shouting and/or making excessive noise either inside or outside a building to the annoyance or disturbance of others
    b. Verbally abusing University officials (including students appointed to act as representatives of the University) acting in the performance of their duties
    c. Behaving in a lewd or indecent manner
  11. Non-Compliance: Failure to comply with reasonable directives of University officials, including students appointed to act as representatives of the University, acting in performance of their duties
    a. Directives to provide identification and/or participate in a University disciplinary process are included in the scope of this provision.
  12. Gambling: Participation in any form of illegal gambling is prohibited
  13. Violation of Law: Violations of local, District of Columbia, federal laws, regulations, and/or ordinances, and University policies, rules, or regulations will not be tolerated

Click here to sign the acknowledgement of the Housing Policy. This must be submitted to the Conference Services Department prior to check-in via email.

Summer Conference Housing

Trinity offers inexpensive, clean, safe and comfortable housing in air-conditioned residence halls for groups and interns visiting the Washington, DC Metropolitan area. Both men and women are welcome.

Bed linen and towels are available upon request for a small fee.

Coin-operated laundry facilities, pay and campus phones are located on each floor for your convenience.

All common areas in the residence halls are cleaned on a daily basis.

Our Conference Housing is made available to Trinity guests. If you are a current or incoming student looking for Campus Housing, please click here.

Individuals and Small Groups (4 rooms or less)

Conference Suites are available for booking year round to individuals and groups.

  • Double Occupancy Suite: $550/week or $90/night
  • Triple Occupancy Suite: $750/week or $125/night
  • All rooms include a private restroom, miniature refrigerator-microwave combo, and linens.
  • Short-term gym memberships are available for an additional charge.
Conference Housing Request Form

Summer Groups (5 rooms or more)

Our residential halls are available for booking from Memorial Day to the first week of August (subject to change).

Standard rooms (non-suites) are available to groups only starting Memorial Day weekend through the 1st of August. Date is subject to change based on the Academic Calendar.

  • Double Occupancy Room: $450/week or $75/night
    • All double occupancy rooms include communal bathroom accommodations on each floor.
  • Standard Single Occupancy Room: $360/week or $60/night
    • All standard single occupancy rooms include communal bathrooms on each floor.
  • Super Single Occupancy Room: $420/week or $70/night
    • All super single occupancy rooms include partial shared bathrooms, with communal toilets on each floor.
  • Linen service available for an additional rate of $30/person/week
    • included sheets, pillowcases, blanket, pillow, towel set

For group housing of 5 rooms or more, please contact conferences@trinitydc.edu.

Contact Us

Annette Coram

Annette Stalling Coram
Executive Director, Conferences and Event Sales
CoramA@trinitydc.edu
202-884-9132

Ms. Coram is responsible for identifying new business opportunities for the university including securing space rentals for business meetings, special events and conferences. Once identified, Ms. Coram will work with the client to develop, define, negotiate, and finalize the business relationship.

Tom Dow

Thomas Dow
Assistant Director, Conferences and Event Sales
DowTh@trinitydc.edu
202-884-9133

Rob Hanlen

Rob Hanlen
Director, Trinity Center
hanlenr@trinitydc.edu
202-884-9083