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Student Activities | Club Certification

Club Certification Information

 

Annual Club Certification Process

In order for a prospective organization to receive official recognition from Trinity Washington University for the 2016-2017 academic year a Certification Packet for Student Clubs and Orgs Fall 2016 must be completed and submitted to the Dean of Student Services.

If you would like to discuss your plans and ideas, or have questions about the packet, please see Dean Meechie Bowie in Main 223.

Deadlines

For Fall 2016 certification students must submit all required paperwork to Student Activities by Friday April 15, 2016.

For Spring 2017 certification, students must submit all required paperwork to Student Activities by Friday December 2, 2016.

Benefits

Student organizations that have been certified with Student Activities have the following privileges:

  • Ability to reserve and use campus facilities
    • Use of rooms and space, subject to policies and procedures
    • Invite off-campus speakers, performers, and other guests to appear for regularly scheduled meetings and events/programs (Speakers, performers, and other guests must comply with University policies and procedures)
  • Financial Support
    • Ability to request funding for programs and events at the time of Certification
    • Request supplemental funding for an organizational event or program
  • Marketing and Promotion
    • The right to advertise as an official student organization at Trinity Washington University
    • Distribute literature relating to the organization’s purpose and activities
    • Be listed as a student organization by Student Activities in any publications and on the Student Activities website
    • Use of the supplies in the Dean of Student Services Office to create banners and inflate balloons.
  • Organizational Support
    • Apply for bulletin board assignment
    • Access to Leadership resources and the Leadership Library
    • Receive USPS and campus mail through Student Activities
    • Participate in University sponsored events

Guidelines for Student Clubs

  • The name and purpose of the student organization must be unique—it cannot duplicate an existing student organization.
  • A student organization may state that its membership is composed of Trinity Washington University students but it shall not suggest or imply that it is acting with the authority or as an agency of the University. Student organizations are not official entities of the University and may not represent themselves as such.
  • Student organizations cannot use the words “Trinity Washington University” as a part of the official name of the organization. In addition, student organizations cannot use the University trademarks, seal or logos, without permission, as part of any letterhead, sign, banner, pamphlet, t-shirt, or other printed material that bears the name of the organization. Furthermore, student organizations may not manipulate or otherwise alter any trademark, seal or logo of the University without express permission. To learn more about Trademarks and Identity Guidelines, visit http://www.trinitydc.edu/media/style-guides/#logo
  • Student organizations may indicate existence at the University as part of any letterhead, sign, banner, pamphlet or other printed material that bears the name of the organization by adding the phrase “at Trinity Washington University”.

Gathering Interest

If you are interested in starting a new student organization, but want to gauge interest prior to completing all registration requirements, our office can assist you in hosting an interest meeting. You must submit an Event Proposal Form for one allowed interest meeting. An interest meeting is defined as a meeting to explain the purpose of the organization, identify individuals interested in forming the organization and completing the requirements of registration (i.e. creating a constitution). In addition to having one interest meeting, you may post on campus once (i.e. to advertise the interest meeting). Postings must be approved through Student Activities (see the policies regarding postings). Again, you will need to notify Student Activities that it is a posting for a potential student organization.


For more information, please contact Dean Meechie Bowie at 202-884-9611 or via email at bowiem@trinitydc.edu

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