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School of Professional Studies | Policy on SPS Undergraduate Grade Appeals

Here is a restatement of the official Trinity policy on undergraduate (AA/BA/BS) grade appeals. It is being restated here for your ease of access to the information. You can find the complete list and details of SPS undergraduate academic policies at  http://www.trinitydc.edu/academic-catalog/policies-sps-undergraduate/.

Trinity’s Policy on UG Academic Appeals

A. General Policy for Appeals
B. Appealing a Final Grade of “F” in a Course

C. Appealing a Final Grade of “F” in a Senior Assessment
D. All Other Appeals
E. Procedural Rules for Dispute Hearings

   A. General Policy for Appeals

1. Appeals may be made to change only the grade of “F” for a specific course or the grade of “F” for a Senior Assessment required for a degree; such appeals will only be considered when the student alleges that the grade does not reflect appropriate academic criteria, i.e. achievement and proficiency in the subject matter.

2. Appeals regarding academic probation or dismissal should be directed to the School of Professional Studies Curriculum and Academic Policy Committee.

3. Requests for an exception to an academic policy stated in the Trinity College Catalog or the Academic Policy Handbook should be directed to the School of Professional Studies Curriculum and Academic Policy (SPS CAP) Committee.

4. Any other application for the redress of a student grievance based on the charge of discrimination that relates to academic procedures or policies must be addressed to the School of Professional Studies Curriculum and Academic Policy (SPS CAP) Committee.

   B. Appealing a Final Grade of “F” in a Course

1. The student first submits a written letter to the course instructor in order to resolve the issue no later than three weeks after the beginning of the semester following that in which the grade was assigned. The instructor will respond to the student in writing within three weeks.

2. If the student and instructor do not resolve the matter, the student may appeal the grade in writing to the Program Chair no later than one week after the date on the instructor’s response. The Program Chair may mediate the issue for three weeks after the date on the instructor’s written response to the student.

3. If the Program Chair is unable to resolve the dispute, the student may formally appeal to the School of Professional Studies Curriculum and Academic Policy (SPS CAP) Committee in writing; this appeal must be filed no later than nine weeks after the beginning of the semester following that in which the grade was assigned.

4. The School of Professional Studies Curriculum and Academic Policy (SPS CAP) Committee may resolve the dispute based solely upon the written appeal or may choose to hold a hearing (see Section IX.E below).

5. The Committee decides either that the “F” will stand or that the “F” will be changed to a Pass. No other grade will be assigned.

6. The Committee informs the student, the Program Chair, and the faculty member of its decision in writing.

   C. Appealing a Final Grade of “F” in a Senior Assessment

1. The student first submits a written letter to the Program Chair, who will act to resolve the dispute in consultation with other program faculty, no later than two weeks after the grade is assigned.

2. If the dispute remains unresolved, the student may institute a formal appeal in writing to the School of Professional Studies Curriculum and Academic Policy (SPS CAP) Committee no later than four weeks after receiving results of the Senior Assessment.

3. The SPS CAP Committee may resolve the dispute based solely upon the written appeal or may choose to hold a hearing (see Section IX.E below). 

4. The Committee decides either that the “F” will stand or that the “F” will be changed to a Pass. No other grade will be assigned. 

5. The Committee informs the student and the Program Chair of its decision in writing.

   D. All Other Appeals

1. The student submits a written appeal to the School of Professional Studies Curriculum and Academic Policy (SPS CAP) Committee outlining the details of the dispute and the justification for the appeal. If the dispute involves one or more faculty members or academic administrators, those parties will receive a copy of the student’s appeal. 

2. Based on the written appeal, the Committee decides whether or not to reconsider the dispute.

3. The SPS CAP Committee may resolve the dispute based solely upon the written appeal or may choose to hold a hearing (see Section IX.E below).

4. The Committee informs the student and other appropriate parties of its decision in writing.


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