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School of Professional Studies | Policy on Graduate Student Grade Appeals

This is a restatement of the Trinity SPS policy on grade appeals for graduate students. It is restated here for your ease of access. The full set of policies, with details, in the SPS graduate level academic handbook can be found at http://www.trinitydc.edu/academic-catalog/policies-sps-graduate/

Graduate Level Academic Appeals

A. General Policy for Appeals
B. Appealing a Final Grade in a Course Below a “B” (3.0), Excluding Grades of “F”
C. Appealing a Final Grade of “F” in a Course

D. All Other Appeals
E. Procedural Rules for Dispute Hearings

   A. General Policy for Appeals

1. Appeals may be made to change only grades lower than a “B” (3.0).  Separate procedures should be followed for appealing grades of “F” (see Section VIII.C below).

2. Appeals regarding academic probation or dismissal should be directed to the School of Professional Studies Curriculum and Academic Policy (SPS CAP) Committee.

3. Requests for an exception to an academic policy stated in the Trinity College Catalog or the Academic Policy Handbook should be directed to the SPS CAP Committee.

4. Any other application for the redress of a student grievance based on the charge of discrimination that relates to academic procedures or policies must be addressed to the SPS CAP Committee.

   B. Appealing a Final Grade in a Course Below a “B” (3.0), Excluding Grades of “F”

1. The student first submits a written letter to the course instructor in order to resolve the issue no later than three weeks after the beginning of the semester following that in which the grade was assigned. The instructor will respond to the student in writing within three weeks.

2. If the student and instructor do not resolve the matter, the student may appeal the grade in writing to his or her advisor no later than one week after the date of the instructor’s response. The advisor may mediate the issue for three weeks after the date on the instructor’s written response to the student.

3. The advisor’s decision about the issue represents the final resolution of a dispute for below a “B,” excluding grades of “F.”

   C. Appealing a Final Grade of “F” in a Course

1. The student first submits a written letter to the course instructor in order to resolve the issue no later than three weeks after the beginning of the semester following that in which the grade was assigned. The instructor will respond to the student in writing within three weeks.

2. If the student and instructor do not resolve the matter, the student may appeal the grade in writing to his or her advisor no later than one week after the date on the instructor’s response. The advisor may mediate the issue for three weeks after the date on the instructor’s written response to the student.

3. If the advisor is unable to resolve the dispute, the student may appeal formally to the SPS CAP Committee in writing; this appeal must be filed no later than nine weeks after the beginning of the semester following that in which the grade was assigned.

4. The Committee may resolve the dispute based solely upon the written appeal or may choose to hold a hearing (see Section VIII.E below).

5. The Committee informs the student, the advisor, the instructor, and the Registrar of its decision in writing.

   D. All Other Appeals

1. The student submits a written appeal to the SPS CAP Committee outlining the details of the dispute and the justification for the appeal. If the dispute involves one or more faculty members or academic administrators, those parties will receive a copy of the student’s appeal.

2. Based on the written appeal, the Committee decides whether or not to consider the dispute.

3. The Committee may resolve the dispute based solely upon the written appeal or may choose to hold a hearing (see Section VIII.E below).

4. The Committee informs the student and other appropriate parties of its decision in writing.


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