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Weather and Emergency Communications

 
 

August 27, 2014

 

TO:  The Trinity Community

 

FR:  President Patricia McGuire

 

RE:  Weather and Emergency Communications

When there’s a weather event that might interrupt school, a power outage or other emergency that impacts the operation of our campus, Trinity will broadcast information to the campus community in several ways set forth below.    Unless otherwise stated in the notices, information broadcast through our campus emergency systems applies to ALL Trinity programs — on our main campus, at THEARC and the Trinity Center.  Students participating in Nursing or OTA clinicals may have additional instructions for emergencies.  Faculty have received separate instructions about class cancellation protocols.

Please note that we make every effort to communicate quickly and frequently.  Please also note that Trinity makes decisions about being open or closed independently of any area school systems — we watch those announcements but we sometimes remain open even when schools are closed.  We also always urge every individual in the Trinity Community to make your own best decision about safe travel in weather emergencies – your safety is our top concern and we understand if you have to make a decision to stay home for safety reasons.

We rely on all members of the campus community to follow these simple instructions about how to get information immediately in any campus emergency:

1.  Text Alerts

Text “Follow Trinitydcalerts” to 40404 on your cell phone and you will get instant alerts about Trinity’s status and directions in emergencies.

All members of the campus community should sign-up for text message alerts.  This is the fastest way to find out what’s happening.  We only use this alert system for genuine alerts (like snow closings), we do not send any “Trinity spam” through this message system.

2. Weather Hotline and Emergency Information Telephone Number: 202-884-9009

In bad weather or any other situation that may require Trinity to cancel classes or otherwise alter operations, Trinity posts a message on the Emergency Information Telephone Number: 202-884-9009.

For snow or other weather closings, Trinity makes every effort to make the appropriate determination by 6:00 a.m. if the weather occurs overnight. Trinity also communicates with all Washington area radio and television stations so that Trinity’s status can be broadcast and listed with other schools. (Please note, however, that if Trinity is open, the broadcast media will NOT announce that fact.)

Students, faculty, staff and any other persons who want to find out Trinity’s status or learn more information in an emergency should call 202-884-9009.

2. Voicemail, Email and Website Emergency Communications

In an emergency, Trinity also uses several other mass communications methods and students, faculty and staff are urged to check these sources for information:

  • Trinity broadcasts a voicemail message to all campus voicemailboxes when an emergency arises that requires altering class and work schedules; in an emergency, call your voicemailbox to get additional information about Trinity’s status or how to proceed…. if you need a reminder about how to call your voicemail from off campus, please ask your supervisor.
  • Trinity also sends a general email to all campus email addresses if a serious situation requires extensive directions that cannot be explained in a brief voicemail message;
  • For any extended emergency situation, Trinity also creates a link on the website www.trinitydc.edu and urges, students, faculty, staff, alumnae, parents and others to visit the site regularly for updates.

3. Campus Locater Help for Families and Friends

When an emergency situation happens on campus or in the city of Washington, families and friends often become anxious about the safety of their relatives and friends at Trinity.

We ask all students, faculty and staff to develop an emergency contact plan with your families and friends, and please share the following information with them.

If an emergency takes place on campus or in the city of Washington, we urge every person on campus to contact your families and friends as quickly as possible to assure them of your safety. Depending upon the nature of the emergency, Trinity will make as many telephone lines and email access points available for this purpose as may be possible.

Additionally, please make sure that someone knows your whereabouts at all times. Please leave a message with a roommate or friend in the residence hall if you are leaving campus, especially for an extended period of time. If you commute to campus, please let a friend or co-worker know if you have a change of plans when you are supposed to be in class. Frequent communication of your plans is definitely a stress-reducer in emergencies.

Families and friends who are attempting to locate someone on Trinity’s campus may call these numbers

  • Students: 202-884-9530 Office of Enrollment Services
  • Students:  202-884-9611 Office of the Dean of Students
  • Staff: 202-884-9120 Office of Human Resources
  • Faculty: 202-884-9220 Academic Affairs
  • Conference Guests: 202-884-9136 Conference Office

For other information about Trinity’s Emergency Response Plan, please visit that page on our website by clicking here:  Emergency Response Plan

 

Thank you for your cooperation with this policy.  Please let me know if you have questions or comments.

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