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Management Analyst Needed at Smithsonian

 
 
Job Title: Management Analyst
Agency: Smithsonian Institution
Sub Agency: Smithsonian

Job Announcement Number: 11R-MR-296809-DEU-OFEO

Salary Range: $74,872.00 – $115,742.00 /year
Series & Grade: GS-0343-12/13
Promotion Potential: 13
Open Period: Wednesday, April 13, 2011 to Wednesday, April 27, 2011
Position Information: Full-Time, Permanent Federal
Duty Locations: 1 vacancy – Washington DC Metro Area, DC
Who May Be Considered: This position is open to all U.S. Citizens or U.S. Nationals.

Note:  Federal employees with permanent status or individuals eligible for special appointing authorities should apply to Job Announcement #11R-MR-296809-MPA-OFEO.

Job Summary:
This position is located in Financial and Asset Management of the office of Facilities Engineering and Operations (OFEO). The employee is responsible for managing and providing oversight for the three programs (i.e., Accountably Property Management Program, Procurement Program, and Purchase Card Program) throughout the OFEO, and develops policies and procedures for the various programs.

The Smithsonian Institution values and seeks a diverse workforce.  Join us in “Inspiring Generations through Knowledge and Discovery.”

Key Requirements:

  • Pass Pre-employment Background Investigation
  • May need to complete a Probationary Period
  • Maintain a Bank Account for Direct Deposit/Electronic Transfer
  • Males born after 12/31/59 must be registered with Selective Service.

Major Duties:

    PROCUREMENT PROGRAM:

  • Assures a wide range of equipment, supplies and services contracts are procured efficiently and effectively and in compliance with regulations.
  • Develops procurements plans and identifies actions to meet their requirements and minimize risk and liability to the Institution.
    PURCHASE CARD PROGRAM:
  • Oversees the day-to-day operations of the Purchase Card Program.
  • Acts as the liaison between department to identify any problems.
  • Facilities complete and accurate integration of all facets of the application process.
    ACCOUNTABLE PROPERTY PROGRAM:
  • Ensures property accountability and inventory is conducted on an annual basis.
  • Develops new methods and procedures for inventory accountability records, providing for maximum use and control of property, and proper management of equipment; ensures unit compliance with internal controls for personal property.
  • Assists the Associate Director in enforcing policies and establishing accountability property procedures.

Qualifications:
GRADE 12:
Experience:
One year of full-time experience at the GS-11 level that is close or similar to the work of this job.  The experience includes activities such as ensuring full compliance with all federal regulations concerning procurement activities.  Ensuring that employee delegations are appropriate; developing and implementing procurement policies; processing and approving request for exceptions.

GRADE 13:
Experience:
One year of full-time experience at the GS-12 level that is close or similar to the work of this job.  The experience includes activities such as providing accountable property management, procurement management, management of the Purchase Card and travel programs, as well as ensuring full compliance with all federal regulations concerning procurement activities.  Ensuring that employee delegations are appropriate; developing and implementing procurement policies; processing and approving request for exceptions.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience.  Be sure to note the number of paid or unpaid hours worked each week.
Qualification requirements must be met within 30 days of the job announcement closing date.

How You Will Be Evaluated:
The online questionnaire will evaluate your experience, education, and/or training that address the competencies below:

  • Knowledge of the FAR and other government-wide contracting and purchase card program rules, regulations and applicable laws.
  • Knowledge of administrative laws, policies and regulations applicable to Property Management.
  • Ability to communicate in writing to develop policies and procedures for various programs (i.e., Property, procurement or purchase card programs).
  • Skill in oral communication to give formal/informal briefings and provide training to staff members.

Applicants who meet or exceed minimum qualifications will be assigned to one of three category groups based on job-related criteria:

Best Category – Meets the minimum qualification requirements and excels in most of the job related competencies above.

Better Category – Meets the minimum qualification requirements and satisfies most of the job related competencies above.

Good Category – Meets the minimum qualification requirements, but does not satisfy most of the job related competencies above to a substantive degree.  

This category rating process does not add veterans’ preference points or apply the “rule of three”, but protects the rights of veterans by placing them ahead of non-preference eligibles within each category.  A selecting official may make selections from the highest quality category (Best Category) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied.

Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher.

Applicants who have not submitted a resume in the USAjobs system and/or have not answered all of the vacancy questions will not be considered for this position.  

Important Note:
Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience.

Your resume should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.
To preview questions please click here.

Benefits:
The Smithsonian offers a comprehensive benefits package that
includes, in part, vacation and sick leave, holidays, health/life
insurance, accident insurance, and excellent retirement program
options.

Please see Benefits at www.sihr.si.edu for a complete
description.

Other Information:
Flexible Spending Accounts – http://www.fsafeds.com/fsafeds/index.asp

Health Insurance – http://www.opm.gov/insure/health/index.asp

Leave – http://www.opm.gov/oca/leave/index.asp

Life Insurance – http://www.opm.gov/insure/life/index.asp

Long Term Care Insurance – http://www.ltcfeds.com

Retirement Program – http://www.opm.gov/retire/index.asp

How To Apply:
Click on the “Apply Online” button on the upper right side of the page.

Please Note:

  • You must apply for this position online through the ‘Apply Online’ button.
  • Required documents may be submitted as files uploaded during the application process or as faxes.  Faxes are received by an automated system, not a physical fax machine.  Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date.  Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.  
  • The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
  • If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.

Required Documents:
Your application package should include the following documents:

  • Detailed resume online through USAJOBS
  • Proof of Veteran’s Preference – DD214 (Member 4 Copy), if you are a veteran.
  • Proof of prior federal service such as the latest SF-50, Notification of Personnel Action, if applicable
  • Unofficial school transcripts, if the position has an education requirement.
  • Proof of U.S. accreditation for foreign study, if applicable.

Contact Information:

Madalyn Robinson
Phone: 202-633-6339
Fax: 571-258-4052
TDD: 202-633-6409
Email: robinsonm@si.edu
Agency Information:
Smithsonian
Office of Human Resources
POB 37012, 600 Maryland Avenue, MRC 517
Washington, DC 20013-7012
Fax: 571-258-4052

What To Expect Next:
You will receive an e-mail to acknowledge that your application has been received.  Please be aware that the confirmation e-mail could reside in your “junk” or “bulk” mail folder depending on your filters.

The Smithsonian receives many applications for each job.  Each application is reviewed carefully which may take a few weeks.  We will send you an e-mail to update you as we go through phases of the application review process.  You may also check your application status by logging into www.usajobs.gov and selecting the tab “My USAJOBS;” e-mailing vacancy.info@si.edu; or by contacting the Office of Human Resources Representative listed.

Additional Information:

  • Tips on applying for Smithsonian jobs are available at www.sihr.si.edu/jobs.cfm.
  • The Smithsonian does not pay relocation expenses.
  • The Smithsonian embraces diversity and equal employment opportunity (www.si.edu/oeema).
EEO Policy Statement:   http://www.usajobs.gov/eeo

Reasonable Accommodation Policy Statement:   http://www.usajobs.gov/raps

Veterans Information:   http://www.usajobs.gov/vi

Legal and Regulatory Guidance:   http://www.usajobs.gov/lrg

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