International Union of Painters and Allied Trades

JOB DESCRIPTION

Job Title:                    Human Resources Assistant 

Department:              Human Resources

Reports To:                Sandra Barrett

FLSA Status:             Non- Exempt (IUPAT CBA)

Approved Date:         December 10, 2010

Post Date:                   Friday, December 10, 2010

Expiration Date:        Monday, December 27, 2010

SUMMARY:

Primary assistant to support the functions of the Human Resources department.  Provides senior level administrative support to Human Resource Manager. The Human Resources Assistant proactively assists with the administration of the day to day operations of the department’s functions and duties. Responsible for supporting overall Human Resource functions for IUPAT and associated funds, including benefits administration, time and attendance, employee communications, personnel file maintenance, general record keeping, preparing documents and special projects, as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Human Resource focal point for daily leave & vacation scheduling, tracking & reporting
• Monthly reconciliation of insurance premiums and invoices for Medical, Dental, Life, Short / Long Term Disability, and Prescription plans
• Proactive communication with employees, members,  retirees, and  health care representatives regarding benefit inquiries
• Maintain internal HR retention process. Complies with Federal, state and local legal requirements by following mandated policies and procedures as outlined by DOL, FLSA, HIPPA, ERISA, FMLA
• Maintains Human Resource database and records
• Prepares Human Resource reports by assembling and compiling data
• Maintains employee confidence and protects Human Resource operations by keeping personnel data confidential at all times
• Creates new hire orientation materials
• Process pre-employment background investigations and conducts reference checks
•  Employment application & resume tracking, Benefit ,Terminations, Affirmative Action, Immigration and  I-9 retention
• Update and maintain departmental Standard Operating Procedures
• Assist with HR staff training as needed
• Completes annual OSHA survey
• Elevate employee relations actions to manger as needed
• Employment verification focal point
• Focal point for Workers Compensation, Unemployment Claims, Life and Short/Long Term Disability
• Focal point for ordering supplies as needed
• Focal point for processing employee ID badges
• Maintain  electronic and hardcopy employee files and HR filing system
• Make recommendations for policy/procedural changes where appropriate
• Develop communications – - i.e., benefits updates
• Assist Human Resource Manager with “Open Season” staff benefits communications
• Complete related tasks and/or special projects as assigned

SUPERVISORY RESPONSIBILITIES:

None.

AUTHORITIES:

As delegated by the Human Resource Manager.

QUALIFICATIONS:

Professional and customer service oriented. Excellent oral/written communication skills, strong organizational skills, ability to establish and maintain credibility and trust among staff at all levels. Ability to provide proactive communication and resources to Human Resource Manager as needed. Punctuality and good attendance is required.  Professional appearance required. Intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint, email and database administration.  Adobe 9 not required, but a plus.  

EDUCATION/EXPERIENCE:

Bachelor’s degree in related field and / or a minimum of five years of HR generalist/administrative experience required. Five to seven years work experience required.

CERTIFICATES, LICENSES, REGISTRATIONS:

None

WORK ENVIORNMENT/PHYSICAL DEMANDS:

Working environment is professional.  Duties and responsibilities are primarily performed while seated at a desk.  Dress code is professional.  Seven hour work day w/ one hour unpaid lunch. Work hours from 8am to 4pm.

PHYSICAL DEMANDS

Lifting of boxes may be required in the course of organizing and distributing work in the office.

EOE

Excellent Benefits and Salary

WWW.IUPAT.ORG  

Interested applicants should forward resume and cover letter to:

 HR@iupat.org

or

International Union of Painters and Allied Trades

Attn: Sandra Barrett

7234 Parkway Drive

Hanover, MD  21706