I sent this memo out on email previously, but as the storm approaches, I want to remind everyone of our plans for communication during emergencies:
A major storm is moving up the coastline and weather forecasters predict some impact on the Washington region starting this Sunday and extending into next week. The weather people say this storm might be particularly fierce because Hurricane Sandy moving up from the south will collide with a strong cold front moving in from the north. High winds, rain and even some potential snow in some outlying areas may occur. Power companies are already gearing-up for possible damage.
Emergency Communications: this is a good time to review our plan and to be sure that you are aware of the multiple means we use to communicate during emergencies.
1. Text messages: you can get instant alerts on your cell phones by texting “Follow trinitydcalerts” to 40404 — this is the quickest messaging system and we do not use it for any purpose other than sending emergency messages, please sign-up today on your cell phone
2. Emergency Hotline: you can call 202-884-9009 to get Trinity’s status at any time
3. Email: we send blast emails to everyone with announcements and updates throughout the emergencies
4. Voicemail: we also send blast voicemail messages to all voicemailboxes
5. Website: weather and emergency announcements appear in a red band at the top of the website
6. Radio/Television: we send closing and status announcements to all area radio and television stations (please note that this is often not a reliable method, and it is not quick. For the quickest, most reliable information, please sign-up for the text message alerts or be sure to read your Trinity email regularly during the emergency, or call the hotline.)
7. Facebook: Trinity’s Facebook page also will have periodic updates (the page is Trinity Washington University)
8. Twitter: stay abreast of the conversation @trinitydc and @trinityprez
and sign-up for the special emergency alerts by texting “Follow trinitydcalerts” to 40404
A few special notes:
Faculty: you have received a separate set of instructions from Provost Broaddus concerning protocols and notices if you have to cancel your individual classes.
THEARC: Trinity’s classes at THEARC are always cancelled if Trinity’s main campus is closed or if our main campus classes are cancelled
Nursing: clinical students receive separate instructions from your faculty about proceeding with clinicals even if Trinity is closed
Trinity Center: the Trinity Center is closed when Trinity’s campus is closed for weather or other emergencies; at other times (e.g., holiday breaks) the Trinity Center may have a separate schedule.
Absence permissions: in the event of weather or other emergencies, we expect everyone to use their own best judgment about travel and safety. We ask all faculty and supervisors to be understanding in the event that students or staff need to be absent during emergencies.
Communication with Families and Friends: During major emergencies in Washington, cell phone capacity often becomes limited and traffic delays are sometimes quite long. We urge all students, faculty, staff and visitors to discuss emergency plans with your families and to make advance plans for meeting locations, picking up children and other arrangements in anticipation of major regional emergencies that impede communications and transportation.
EMERGENCY SUPPLIES AND PREPARATIONS
1. Trinity maintains emergency supplies sufficient to keep the campus operational for several days even in major utility outages. However, while Trinity has emergency supplies of food, water, flashlights and batteries, we also urge all members of the campus community to prepare your own supply kits as well.
2. Every Resident Student should have an emergency kit in your residence hall room, including: flashlight, batteries, bottled water, nonperishable food items like granola bars, dried soups, etc. If you need certain medications, you should always be sure you have enough on hand to get through a few days if an emergency arises.
3. Faculty and Staff should keep flashlights, batteries and bottled water available in your offices.
4. Everyone — Commuter Students, Residents, Employees, Tenants, Guests — should be familiar with the emergency kit guidelines at Ready.gov for your homes, cars or wherever you might need them.
We review Trinity’s emergency management plan and these communication protocols routinely. We welcome your feedback to make Trinity’s emergency response system as effective as possible for everyone in the campus community. Thank you for your cooperation.