Spam Email Protection & Quarantine
To combat the rise of spam email, Trinity has deployed a spam filter for staff/faculty email protection. Email identified as possibly being spam will be delivered to your personal quarantine rather than your inbox. This only applies to staff/faculty email accounts; spam management for student mailboxes is performed through Gmail.
Quarantine Notifications are sent daily at 9:30 AM and 2:30 PM. These Quarantine Notifications will indicate possible spam emails sent to you, and may be safely ignored, released or deleted from quarantine. A typical quarantine notification looks like the following:
If an email was mistakingly quarantined, you can release the email by clicking on Deliver. The email will appear in your inbox after a few moments. Messages older than seven days will automatically be removed from your quarantine if not delivered.
To access your quarantine, scroll to the bottom of the Quarantine Notice and click on View your entire Quarantine Inbox or manage your preferences, as illustrated below.
Alternatively, you can browse to https://spam.trinitydc.edu. Logins to the Spam Quarantine are not associated with your Trinity login – it uses a separate password. To reset your username, input your complete email address (i.e. DoeJ@trinitydc.edu) and click Create New Password. An email will be dispatched to your Trinity email with a password, in addition to a link which will take you directly into your quarantine without having to log in.
To prevent email senders from being subjected to Trinity’s spam filters, you have the option to manage your own custom allow list and block list. To access these lists, click on the Preferences tab when logged into your Spam Quarantine. You should see a screen similar to the one below:
To block everyone from Hotmail.com, add Hotmail.com to the blocklist. To block only a specific person, add the full email address. For example, adding DoeJ@Hotmail.com will block only emails sent from DoeJ@Hotmail.com, but not emails from other Hotmail users.
Likewise, the allow list works in a similar fashion. However, any email address added to the allow list will bypass Trinity’s spam filter and go straight to your inbox, regardless if it is spam or not.