Policies

Attendance

Participation in class lectures, discussions, and other activities related to a particular course is an essential part of the instruction process. If you know in advance of registering that you are unable to attend ALL scheduled meetings, do not register for that course; please consider taking the course in another session. If an emergency arises such as an illness, death in the family, or other unexpected emergency circumstance, the student is responsible for notifying the instructor as soon as possible and will be required to provide documentation to verify the emergency.

Students who miss the first class will not be permitted to take the course. Reporting the absence does not exempt a student from fulfilling all course requirements. Because of the intensive nature of these courses, grades will be affected because of absence and could be lowered by as much as 25% for missing one class.  Students who miss more than 25% of any course due to an excused, emergency absence may be required to repeat the course to receive credit and/or a passing grade.

Course Cancellations

The University reserves the right to cancel courses, change meeting places, or make other changes that the University deems appropriate. Every effort is made to notify participants of course cancellations by telephone prior to the start of the course. If a course is canceled, all tuition and fees will be automatically refunded unless the student selects another course to replace the canceled one.

College Closing

If an emergency develops requiring school closing, call the Office of Continuing Education main line at 202-884-9300 to listen to important updates.  The Trinity main weather hotline/website might not include information about closings at our off-site locations, such as Parkdale High School, thus, it is important to call the Office of Continuing Education for our announcement.   

Course Confirmation

Once you are registered, you will receive confirmation in the mail. You will be contacted if there are any scheduling changes or if the course is canceled or closed at the time your registration is received.

Credit/Grades/Transcripts

Each course awards three graduate-level credits (with the exception of non credit Praxis preparation courses). Letter grades are issued at the end of the courses. Grades cannot be given over the telephone.  Report cards are mailed to students two to four weeks after the completion of the course. To request an official transcript, please visit the Registrar’s Office website to download a transcript request form. Submit that form to the Registrar’s Office with a $5 payment for each transcript requested.  Please see the Grade Appeals section below for questions about appealing a final course grade.

Drop/Add

Participants who have registered for a course and wish to drop/add must complete a schedule adjustment form. To request the form, please contact the Office of Continuing Education at 202-884-9300.  Students can not drop a class after it begins.  A $50 administrative fee is assessed for all drops. No refunds will be issued on or after the course start date.

Early Registration

Early registration helps to ensure course availability. Please register at least one week before the course start dates. Register on or before the date listed below and receive $15 off the standard tuition cost of each course.  Refer to the current schedule for the early bird deadline each semester.

Eligibility

Admission to these graduate-level courses is open to anyone who has minimally attained a Bachelor’s degree. Students who have not taken a course at Trinity must provide an undergraduate transcript, Bachelor’s diploma, or a teacher’s license with a completed registration form.

Employer Paid Tuition

If your employer is paying part or all of your tuition, obtain a letter of intent or purchase order from your employer. It must include your name, social security number, amount to be paid, billing address, and the original signature of the person(s) authorizing payment. You must provide this documentation at the time you register for the course.  The release of the grade will be withheld until payment is received.  DCPS teachers must submit the following information to the Office of Continuing Education: a copy of the registration form, including the name of their school, and a copy of their DCPS Form 1000.   The University will not bill in order to reimburse the student.    

Grade Appeals

Students may submit an appeal to change a final grade only in cases where the final grade is lower than a "B".  The student first submits a written letter to the course instructor in order to resolve the issue no later than three weeks after the beginning of the semester following that in which the grade was assigned. The instructor will respond to the student in writing within three weeks. 

If the student and instructor do not resolve the matter, the student may appeal the grade in writing to the Director of the Office of Continuing Education no later than one week after the date on the instructor's response. The Director may mediate the issue for three weeks after the date on the instructor's written response to the student.

The Director's decision about the issue represents the final resolution of a dispute for a grade lower than a "B".

Parking on Campus

For courses scheduled at Trinity, a non-refundable $5 charge for parking is assessed. Parking permits may be purchased at the time of registration, or in the Office of Continuing Education (Main Building, Room 252).  Park in student lots (see campus map on page 19) only: Cuvilly Lot #4, Kerby Lot #5, Trinity Center Lot #6, Upper Library Lot #10. You may receive a ticket if you park in lots designated for faculty and staff or on Michigan Avenue.

Refunds

Participants who have registered for a course and wish to drop prior to start date must request a refund in writing or complete a drop/add form and submit it to the Office of Continuing Education. The request should include the student’s name, address, social security number, home and business telephone numbers, the course title, number, and dates. Refunds will be processed in two to three weeks. A $50 administrative fee is assessed for all drops. No refunds will be issued on or after the course start date.

Registration

Registrations are accepted on a “first-paid” basis. The completed registration form and payment for all tuition/fees are required with the submission of the registration form in order to reserve your space in a course. Partial payments, post-dated checks, payment plans, and telephone requests to hold a space are not accepted. Registration forms will be returned if the tuition and fees are not included. Registration will continue on a space-available basis until each course is filled.  A $50 non-refundable fee will be charged to all students whose registration materials are received less than seven (7) calendar days prior to the first day of class. 

Returned Checks

If the University receives final notice of a check being returned for any reason, you will be notified to pay all outstanding charges immediately and assessed a $30 returned check fee.

Room Schedules

Room schedules are confirmed on campus the day before the start of the courses. Room assignments will be posted in the Main Hall lobby at Trinity. Room assignments for off-campus locations will be posted near the main entrance of the building.