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Contents
Student Status
All degree and non-degree students in the School of Education are graduate students and must hold a bachelor's degree from a regionally accredited institution. Undergraduate education majors are a part of the College of Arts and Sciences. Degree or matriculated students have been formally admitted to a degree program in the School of Education at Trinity College. Non-degree students have not been admitted to a degree program; they enroll for a limited period, often with the intent to transfer credit to a degree program. Non-degree students must complete appropriate application forms with the Office of Admissions. Enrollment in courses as a non-degree student does not denote or imply admission to a degree program. No more than six credits earned at Trinity as a non-degree student may later be applied toward a degree. Special policies apply to credit earned in professional development workshops; these credits may not be applied toward a degree (see below). Students with non-degree status may apply for degree status by meeting all admission requirements; the student's faculty advisor must approve in writing all credits earned as a non-degree student that will count toward the student's degree. Undergraduate students may minor in education; these students are governed by the appropriate academic policies of the College of Arts and Sciences or the School of Professional Studies. Full-time and Part-time Status A full-time student in the School of Education registers for nine credits or more in a semester. A part-time student in the School of Education registers for eight or fewer credits in a semester. To be considered eligible for Federal financial aid, a student must register for a minimum of 6 credits in a semester. A leave of absence is a voluntary leave from campus for up to one year, with the intention of returning to Trinity. The student will not have to apply for readmission as long as she or he returns within this time frame. A leave of absence allows the student to continue an affiliation with the College. Unlike a withdrawal (see below), a leave of absence allows Trinity College to keep the student on a mailing list and continue to send important information, such as registration materials. Students receiving financial aid must have an exit interview with a representative of Student Financial Services before the leave of absence is approved because lenders perceive a leave of absence as a withdrawal. Students are responsible for all tuition associated with course registrations and any other fees associated with the College. Students requesting a leave of absence should adhere to the following procedures:
A withdrawal from the College indicates that the student has no intention of returning to Trinity. If the student decides to return at a later date, the student must apply for readmission. Since withdrawal from the College has immediate implications on financial aid, students must have an exit interview with a representative of Student Financial Services. Students are responsible for all tuition associated with course registrations and any other fees associated with the College. Students who withdraw from the College should follow these procedures:
Retention PolicyThe Faculty of the School of Education is deeply committed to the professional development of each student in the program. Upon occasion, our concern for the ability of specific students to function at the standard level expected within the professions is called into question. The educator’s role and obligation in maintaining the integrity of the educational profession is found in the ethical codes of the professional organizations for teachers, administrators, and counselors. Specifically, The Code of Ethics of the Education Profession of the National Educational Association and the American Counseling Association Code of Ethics and Standards of Practice states: (National Educational Association) Commitment to the Profession (Principle II): The education profession is vested by the public with a trust and responsibility requiring the highest ideals of professional service. It is the belief that the quality of the services of the education profession directly influences the nation and its citizens, the educator shall exert every effort to raise professional standards, to promote a climate that encourages the exercise of professional judgment, to achieve conditions that attract persons worthy of trust to careers in education, and to assist in preventing the practice of the profession by unqualified persons. In fulfillment of the obligation to the profession, the educator (Principle II, 3) shall not assist any entry into the profession of a person known to be unqualified in respect to character, education, or other relevant attribute. (American Counseling Association) Code of Ethics and Standards of Practice - Section F.3 Students and Supervisees a. Limitations. Counselors, through ongoing evaluation and appraisal, are aware of the academic and personal limitations of students and supervisees that might impede performance. Counselors assist students and supervisees in securing remedial assistance when needed, and dismiss from the training program supervisees who are unable to provide competent service due to academic or personal limitations. Counselors seek professional consultation and document their decision to dismiss or refer students or supervisees for assistance. Counselors assure that students and supervisees have recourse to address decisions made, to require them to seek assistance.
Section F.1. Counselor Educators and Trainers a. Endorsement Counselors do not endorse students or supervisees for certification, licensure, employment, or completion of an academic or training program if they believe students or supervisees are not qualified for the endorsement. Counselors take reasonable steps to assist students or supervisee who are not qualified for endorsement to become qualified.
Unethical conduct by teacher educators and counselors reflects negatively on the professions, their related associations, and on the institutions of higher education who prepare them. Obviously, it is not conducive to the development of the profession to condone or overlook such conduct.
Students will be evaluated throughout the courses of study leading to degrees on three areas of functioning:
ACADEMIC PERFORMANCE: Each student is expected to maintain a 3.0 (B) grade point average.
INTERPERSONAL SKILLS: Each student is expected to demonstrate effective interpersonal skills considered requisite to the counseling field. These skills include the ability to:
ETHICAL BEHAVIOR: Each student is expected to demonstrate awareness of and adherence to the ethical standards of the relevant professional associations both in field experiences as well as in the classroom.
RETENTION REVIEW PROCESS
This Retention and Review Policy is not intended to supersede actions that may be taken against a student by Trinity College for unsatisfactory academic progress or for violations for the Trinity College Honor Code and Honesty Policy. The Faculty of the School of Education has established the following policies to serve as a working guide when questions regarding student retention in the program arise: 1. As a first level of action, the individual faculty member will meet with the student in question, will express specific concern(s) to the student, and will seek to establish a mutually agreed upon plan to resolve the situation before more action is required. 2. If a mutually agreeable plan cannot be reached between the faculty member and the student, if the student fails to follow the agreement reached at level one, or if the plan of action agreed on in level one fails to resolve the problem, the faculty member is free, as a second level of action, to discuss the question of a student’s progress and/or competence with the student’s Academic Advisor. This can be done in an informal discussion and may include other School of Education faculty members. The goal of this level two action is to resolve the situation with the input of other faculty and to formulate a reasonable corrective action plan. 3. If the student objects to the plan resulting from the level two action or if the informal approach developed at level two fails to accomplish the desired goal, the issue shall be forwarded for formal review to the Retention Review Committee. The Retention Review Sub-Committee, sub-committee of the Education/Curriculum and Academic Policy (EDU-CAP) committee shall be composed of the Dean of the School of Education, the student’s Academic Advisor, and an EDU- CAP committee member faculty. The purposes of the formal review are: to determine if an actionable problem exists; if a specific plan to resolve the issue can be developed; and if the student should be retained in the program. During the retention review meeting the Sub- Committee will review the student’s academic performance, interpersonal skills, and ethical behavior, and will determine the student’s status in the program. The student will be provided the opportunity to present any appropriate information specific to the situation that lead to the retention review. The faculty member will also have an opportunity to elaborate on the nature of the concern and the resolution process completed at levels one and two. After the Retention Review Sub-Committee has heard the concerned faculty member and the student, a decision will be made which may include one of the following: a. The concerns raised by the faculty member do not warrant further action, and the student will be allowed to continue in the program without restriction. b. The student will be placed on “Professional Probation” with specific requirements established for remediation. Procedures will also be specified for progress to be monitored by the concerned faculty member, the student’s advisor, and the Dean of the School of Education. The Retention Review Sub- Committee will also decide if and when the student may be removed from “Professional Probation.” While on “Professional Probation,” the student will not be allowed to enroll in the Practicum or Internship courses, but may be enrolled on other courses. c. The student may be terminated from the Program and may not enroll in further course work in the School of Education at Trinity College. After the Retention Review Committee makes a determination, the student will be informed of the decision through written communication within 10 days of the committee meeting. The student may appeal the Retention Review Committee’s decision to the Vice President of Academic Affairs of Trinity College. Such an appeal must be in writing and must be postmarked no more than 10 days following the date of the written communication from the Retention Review Sub-Committee. If no resolution is reached at the level of the Vice President of Academic Affairs, the VP-AA may forward the appeal on to the Trinity College President. The decision of the President is final.
Only students who have fulfilled all requirements may participate in Commencement and related activities. To participate in Commencement, students must adhere to the following procedures:
Advising, Enrollment, and Registration
Advising for Degree Students Students admitted to a degree program must meet with an academic advisor to discuss their career options and degree requirements; students and advisors collaboratively plan a Program of Study. Once a Program of Study is on file in the School of Education, students may choose to register by obtaining the signature of their advisor or the appropriate academic Dean in the School of Education who verifies their Program of Study. If students propose to deviate from their Program of Study (e.g. take an additional course or take a course out of sequence), they must discuss the proposed course of study with their advisor and obtain the advisor's signature. Advising for Non-Degree Students Students who have not been fully admitted into a degree program should be advised to take courses according to the sequences established by the appropriate graduate program. Offices that perform advising functions should follow the recommended course sequences outlined by each graduate program. To register, non-degree students must obtain the signature of the Director of Admissions for the School of Education, the Dean, or the Dean's designate. Advisor Assignment and Change of Advisors Students are assigned advisors specific to their course of study. Only in extenuating circumstances may a student change advisors if an option is available. During the registration period near the end of each term, matriculated students register for courses according to the Program of Study for the following semester. After selecting the appropriate courses, each student must register online or complete and sign a Registration Form, following all instructions on the form. Incomplete or unsigned forms will not be processed. Registrations will not be processed until all financial holds are cleared. Students may add or drop courses without academic penalty during the designated Course Schedule Adjustment period at the start of each semester; official deadlines are listed on the Academic Calendar. During this period students may also change to or from a formal audit or alter the number of credits in courses carrying variable credit. If a schedule change involves increased tuition and/or fees, payment arrangements must be made before the change will be processed. Students seeking a Course Schedule Adjustment should follow these procedures:
Formal audits Classes audited on a formal basis will appear on the transcript, but they do not carry credits applicable toward a degree. Students in the School of Education must pay a fee per credit to audit a class. Students must obtain formal permission from their academic advisor to audit a class. An auditor must register for the course and attend class meetings regularly. Informal audits Informal audits of classes in the School of Education are not allowed; only enrolled students or formal auditors may attend classes. Children may not attend classes with or without their parents (see below). Once the Course Schedule Adjustment period has passed, a course may not be removed from a student's academic record for any reason, but students may still withdraw from a course at any time up to the deadline for withdrawal from all classes; exact dates are listed in the Academic calendar. This policy is not applicable to Winter and May Terms or other intensive sessions; in such cases withdrawal is not allowed after the published Course Schedule Adjustment period. When a student withdraws from a course, a designation of "W" (Withdrawal) will appear on the student's transcript. Students who fail to withdraw officially or to meet course requirements are liable to receive a grade of "F" (Fail). Students are responsible for the full payment for courses from which they have withdrawn. Students should refer to the published course schedule for withdrawal and payment information. To withdraw from a course, students should follow this procedure:
The Registrar will inform the course instructor(s) in writing that the student has officially withdrawn from the courses(s). Withdrawing from a course after the deadline to withdraw constitutes a late withdrawal; late withdrawal is a serious academic matter and an application for late withdrawal will be considered only in exceptional circumstances. Late withdrawals will not be considered after the last day of classes. When a student withdraws from a course late, a designation of "W" (Withdrawal) will appear on the student's transcript. Students who fail to withdraw officially or to meet course requirements are liable to receive a grade of "F" (Fail). Students are responsible for the full payment for courses from which they have withdrawn late. To pursue late withdrawal from a course, students should follow this procedure:
Attendance and ExaminationsStudents are expected to attend all class meetings; class attendance means students are punctual and stay for the duration of the class. Faculty have the right and obligation to monitor attendance, and absences are defined at the instructor's discretion. Students are responsible for reviewing the attendance policy for each instructor as listed in the course syllabus. A student's final course grade will be impacted by class attendance. See syllabus. No children may attend classes or be left unattended anywhere on campus; childcare is the responsibility of the student. We understand that child care emergencies happen. However, Trinity is not in a position to provide emergency child care on campus. We advise students, faculty and staff who have child care emergencies to choose to remain at home rather than trying to bring the child to campus. Course examinations or final assessments are held at the end of each semester at the discretion of each instructor. In accordance with the Honor System, Trinity's semester examinations are not proctored. The faculty entrusts the students and the Student Association with the responsibility of maintaining the integrity of this system. Transfer Policies & Courses at Other Institutions
Transfer Credits Satisfying Graduate Degree Requirements A maximum of six transfer credits may be granted for transfer to a degree program. Courses eligible for transfer must meet the following requirements:
Requests for transfer credit must be relevant to the degree sought and must be approved by the student's faculty advisor. Professional Development Workshop courses taken at Trinity College or other approved organizations and institutions do not count toward a Trinity degree. Only under special circumstances may a student make a written appeal to his or her advisor and the Dean to request that a maximum of three credits of workshop courses be transferred to a degree program. While enrolled at Trinity College, a student may earn credits on a limited basis at other accredited institutions. Students planning to take courses at another institution must first obtain approval from their faculty advisor for the number of credits and specific courses to be taken before they enroll in the course(s). A student who does not follow these procedures has no guarantee that the credits earned will apply toward the Trinity degree. Authorization from the faculty advisor will be documented on the student's Program of Study. Students should obtain the appropriate forms from the Office of the Registrar. Transfer courses will appear on a student's transcript as "TR" unless the course was completed at a Consortium school. A student may transfer no more than six credits toward a Trinity degree (see above). Courses Through the Consortium of Universities of the Washington Metropolitan Area Through the Consortium of Universities of the Washington Metropolitan Area, full-time degree students at Trinity can participate in special programs and take courses offered by other member institutions during fall and spring semesters only.
Enrollment is subject to Consortium as well as Trinity regulations. Students should confer with the Registrar, who serves as the Consortium Coordinator. The following policies govern the participation of Trinity students in the Consortium:
Grades of "I" (Incomplete) may be given for courses taken through the Consortium. Students who arrange grades of Incomplete at a visited institution should note that the time limits for making up the incomplete are not to exceed those of the home institution. However, a faculty member at the visited institution may require an earlier deadline. Trinity College is not responsible for delays in the reporting of grades from Consortium institutions; all grades must be recorded by the Registrar for a student to be eligible to receive credit. Students are responsible for checking with instructors at Consortium institutions to assure the timely report of grades to Trinity. Credit Through Non-College or Experiential Learning Trinity College recognizes that learning may occur in a variety of settings. Graduate students who can demonstrate by submission of a portfolio that they have already acquired the knowledge, skills, and competencies taught in a Trinity College graduate program course may receive credit for that course. Eligibility for experiential learning credit is as follows:
All cases involving experiential learning credit will be considered on an individual basis by the student's academic advisor and the Dean's office. All portfolios must be completed and presented to the advisor for approval prior to the semester in which one plans to graduate. Students applying for experiential learning credit must follow these procedures:
Degree Requirements
General Requirements for the Master's Degree (M.A., M.A.T., M.Ed., M.S.A) Students must meet three general requirements to graduate and receive a master's degree:
The minimum cumulative grade point average (GPA) required to graduate is 3.0. No student who has more than one "C" on his or her transcript may graduate and receive a degree. All degree requirements must be completed within five years of matriculation as a degree candidate. Any request for an extension must be made in writing to the Dean. Students may not earn both an M.A.T. with a concentration in Teaching English to Speakers of Other Languages (TESOL) and an M.Ed. with a concentration in TESOL. Students earning either an M.A.T. or M.Ed. with a concentration in TESOL may pursue the other degree only with a concentration other than TESOL. The Bachelor of Arts/Master of Arts in Teaching Degree (B.A./M.A.T.) In the Bachelor of Arts/Master of Arts in Teaching teacher preparation program, undergraduate students are required to major in the liberal arts through the College of Arts and Sciences and complete a structured and sequenced minor in education through the School of Education. Upon completion of the bachelor's degree, the student must apply and be admitted to a School of Education M.A.T. Program in an area of specialization: early childhood, elementary, secondary, or special education. Until admitted to the M.A.T. Program, the student is governed by academic policies pertaining to the College of Arts and Sciences or the School of Professional Studies. Capstones, Final Projects and Student Teaching Near the end of their degree program, all graduate students must complete a capstone project, practicum and/or student teaching, which provides them with the opportunity to apply, synthesize, and evaluate knowledge and skills acquired during their graduate study. Students should consult their faculty advisor for a description of options and guidelines. Admission into a degree program does not automatically guarantee admission into capstone projects, practica, or student teaching. To qualify for admission into these courses, students must meet the requirements of their specific program. Students should register for the capstone in the semester in which they plan to complete the project. Students who require more than one semester to complete the capstone project will be charged a continuation fee for each subsequent semester until the project is completed. Grading System
Grades and Grade Point Average (GPA) A student's grade point average (GPA) is determined by the average of grade points earned in a semester.
The School of Education uses the following system to assign grade points
to graduate students:
Designations carrying no grade points include:
A grade of "I" (Incomplete) is recorded only in cases judged sufficiently serious by the instructor. In all cases, the student and instructor must fill out and sign a Contract for Incomplete Form no later than the end of the final examination period, stipulating the work to be completed before the grade and credit for the course will be recorded. The Contract for Incomplete Form must be attached to the instructor's final grade sheet to be valid. A copy of the Contract for Incomplete Form must be delivered to the student's advisor. Graduate students must complete all work as specified in the Contract for Incomplete before the end of the subsequent semester, whether they register for courses in that semester or not. All summer sessions constitute one semester. Students must submit work sufficiently in advance of the end of the semester to allow instructors time for grading, and instructors must submit a valid grade within 72 hours of the end of the final examination period. Extensions of the Contract for Incomplete require the approval of the EDU CAP Committee. Grades that are still incomplete after the deadline are changed from "I" to "F" on the student's transcript. For Incomplete Grades in Consortium courses, see above. The grade of "IP" (In Progress) is recorded only in cases where a student has not completed the Practicum, Internship, Capstone Project, or Master's Project during the semester in which the student initially registered for the course(s). Students who receive a grade of "IP" for a course must register for one credit in their program's Directed Research course for each subsequent semester until the project is completed. Directed Research courses are graded on the basis of "S"/"U" (Satisfactory/Unsatisfactory) and are not calculated in a student's GPA. Once all required work has been submitted for a grade, the supervising faculty member will replace the grade of "IP" with the letter grade earned in the course. Grades of "IP" are exempt from the 120-day limit for grade changes, although students must still complete all work for their degree within the five-year time limit. A designation of "W" (Withdrawal) will appear on the student's transcript if the student withdraws from the course following the Course Schedule Adjustment deadline. Withdrawals are not used to calculate a student's GPA. The process for withdrawal from a course is described above. Faculty, at their discretion and only after serious consideration, may change a student's grade. Any grade change must be finalized with the Registrar no later than one hundred twenty calendar days following the last day of the academic term in which the original grade was posted. To appeal a grade received in a course, refer to the section on Academic Appeals below. A graduate student may repeat a course only once. Transcripts will indicate all semesters in which the course was taken, but only the most favorable grade will be reported and used to calculate GPA. In place of the less favorable grade(s), the notation "*" will appear on the transcript to indicate that the course has been repeated. Academic Standing
Good academic standing for students in the School of Education constitutes maintaining a minimum cumulative grade point average (GPA) of 3.0. Students receiving a grade of "F" in a course are not considered to be in good academic standing regardless of their GPA and may be dismissed from the College (see below). Students who are not in good academic standing are placed on academic probation. Students may be placed on academic probation if their cumulative GPA falls below 3.0 or if they have completed less than two-thirds of their attempted credits. All courses, except audits, that appear on a student's transcript constitute attempted credits. Courses for which the student has earned grades of "F," "I," "WP," "WF," "W," or "*" are considered attempted credits that have not been completed. Academic probation indicates that the student is no longer in good academic standing and the student's eligibility to continue studies at Trinity is under question. Students on academic probation are limited to two courses comprising a course load of no more than six credits during the semester for which they are on academic probation. Students may be removed from academic probation once their cumulative GPA is raised to the minimum standard of 3.0. A student may remain on academic probation for no more than one semester. Failure to raise the GPA to the minimum standard of 3.0 during a student's semester on academic probation may result in dismissal from the College (see below). Students may be dismissed from Trinity College for academic reasons, including:
Trinity College reserves the right to dismiss students from the College because of poor academic performance or unsatisfactory conduct. The College reserves the right to dismiss students because of academic standing or unprofessional conduct. To appeal decisions regarding probation and dismissal, students may submit a written request to the School of Education Curriculum and Academic Policy Committee (see below). Students who have been dismissed from Trinity for academic reasons may reapply after one year following the dismissal by making a written appeal to the Dean presenting compelling evidence for why they should be readmitted. Following the Dean's approval, students must then apply for readmission through the Office of Admissions and be reaccepted to Trinity College before attending classes. If the student is readmitted, she or he will receive an acceptance letter from the Office of Admissions that details specific provisions and conditions of their readmission. A copy of the acceptance letter will be sent to the Registrar and the student's academic advisor, and it will become a part of the student's permanent academic record. For students readmitted after academic dismissal, conditions for readmission typically include a mandatory semester on academic probation, although other conditions may also apply. Failure to comply with the provisions and conditions of admission may result in disciplinary action, including dismissal. Academic Appeals
Appeals may be made to change only grades lower than a "B" (3.0). Separate procedures should be followed for appealing grades of "F" (see below). Appeals regarding academic probation or dismissal should be directed to the School of Education Curriculum and Academic Policy (EDU CAP) Committee. Requests for an exception to an academic policy stated in the Trinity College Catalog or the Academic Policy Handbook should be directed to the EDU CAP Committee. Any other application for the redress of a student grievance based on the charge of discrimination that relates to academic procedures or policies must be addressed to the EDU CAP Committee. Appealing a Final Grade in a Course Below a "B" (3.0), Excluding Grades of "F" The student first submits a written letter to the course instructor in order to resolve the issue no later than three weeks after the beginning of the semester following that in which the grade was assigned. The instructor will respond to the student in writing within three weeks. If the student and instructor do not resolve the matter, the student may appeal the grade in writing to his or her advisor no later than one week after the date on the instructor's response. The advisor may mediate the issue for three weeks after the date on the instructor's written response to the student. The advisor's decision about the issue represents the final resolution of a dispute for below a "B," excluding grades of "F." Appealing a Final Grade of "F" in a Course The student first submits a written letter to the course instructor in order to resolve the issue no later than three weeks after the beginning of the semester following that in which the grade was assigned. The instructor will respond to the student in writing within three weeks. If the student and instructor do not resolve the matter, the student may appeal the grade in writing to his or her advisor no later than one week after the date on the instructor's response. The advisor may mediate the issue for three weeks after the date on the instructor's written response to the student. If the advisor is unable to resolve the dispute, the student may appeal formally to the EDU CAP Committee in writing; this appeal must be filed no later than nine weeks after the beginning of the semester following that in which the grade was assigned. The Committee may resolve the dispute based solely upon the written appeal or may choose to hold a hearing (see below). The Committee informs the student, the advisor, the instructor, and the Registrar of its decision in writing. The student submits a written appeal to the EDU CAP Committee outlining the details of the dispute and the justification for the appeal. If the dispute involves one or more faculty members or academic administrators, those parties will receive a copy of the student's appeal. Based on the written appeal, the Committee decides whether or not to consider the dispute. The Committee may resolve the dispute based solely upon the written appeal or may choose to hold a hearing (see below). The Committee informs the student and other appropriate parties of its decision in writing. Procedural Rules for Dispute Hearings Before all Curriculum and Academic Policy Committees The student must submit a written request for formal proceedings to the Curriculum and Academic Policy Committee no later than eight weeks after the opening of the first efforts to resolve the dispute. The faculty member or administrator shall receive a copy of the formal statement and have the opportunity to submit a written response. The hearing will be held to take evidence and hear arguments concerning the dispute. The following rules shall apply:
Student Information, Records, and TranscriptsThe following categories of student information are designated as public or directory information:
Information from Category I or Category II may be disclosed by the institution for any purpose, at its discretion. Under the provision of the Family Educational Rights and Privacy Act of 1974, students may withhold disclosure of any category of information. To prohibit disclosure, students must provide the Office of the Registrar with written notification. Trinity College assumes that any student who does not specifically request the withholding of Category I or II directory information has indicated individual approval for disclosure. Maintenance of Student Records Trinity College protects the reputation of its students by carefully maintaining the confidentiality of their official College records. To preserve privacy, the records are safeguarded from unauthorized access and disclosure. Trinity College faculty, administrators, and staff are fully aware of the necessity to ensure integrity, accuracy, and confidentiality. Accordingly, Trinity complies with the provisions set forth in Sec. 438 of the General Educational Provisions Act, 20 U.S.C. 1232 (g), entitled the Family Educational Provisions Act of 1974. This law guarantees the student's right to examine her or his official educational records, as well as her or his right to privacy pursuant to the release of such records to third parties. Trinity's policy on the maintenance of student records is in accord with federal regulations. A copy of the policy is available from the Office of the Registrar, and this statement serves as notification of rights protected by law. Current and former students of Trinity College may request academic transcripts from the Office of the Registrar. Requests must be made in writing and include the student's social security number, most recent date of attendance or graduation, the full name and address of the party receiving the transcript, and the student's signature. A processing fee of $5.00 per copy is payable at the time of the request. Trinity adheres to the following policies on the release of transcripts:
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